> For the complete documentation index, see [llms.txt](https://rwi-watches.gitbook.io/rwi-docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://rwi-watches.gitbook.io/rwi-docs/watch-order-and-qc-template.md).

# Watch order and QC template

Copy a private watch order template for the agreed configuration, QC findings, seller answers, approval and delivery follow-up.

Copy this template into a private note for one watch order. Complete the configuration first, add the QC findings when the proposed unit is identified, and finish with the decision and seller confirmation.

Use an internal reference in shared work. Keep customer identifiers, addresses, payment information and private message copies outside the public handbook.

## Order details

| Field                                       | Your record            |
| ------------------------------------------- | ---------------------- |
| Internal order reference                    | To complete            |
| Seller website and confirmed contact route  | To complete            |
| Product URL and checked date                | To complete            |
| Model or reference and case size            | To complete            |
| Dial, bezel and bracelet                    | To complete            |
| Seller-stated factory and version           | To complete            |
| Offered movement and material, with source  | To complete            |
| Included options, sizing and extra links    | To complete            |
| Total quotation, currency and date          | To complete            |
| Preparation, dispatch and transit estimates | To complete separately |
| After-sales terms and agreed costs          | To complete            |

Use the [model comparison checklist](/rwi-docs/vsf-vs-clean-comparison-checklist.md) if you are still choosing between offers. Use the [seller terms checklist](/rwi-docs/seller-terms-and-delivery-checklist.md) for missing quotation or delivery details.

## QC record

QC album or recording reference: **To complete**

Seller's confirmation of how this set identifies the proposed unit: **To complete**

| Check                                       | Finding and file reference | Next action |
| ------------------------------------------- | -------------------------- | ----------- |
| Model and configuration                     | To complete                | To complete |
| Dial, markers and hands                     | To complete                | To complete |
| Date display, where applicable              | To complete                | To complete |
| Bezel, case and crown                       | To complete                | To complete |
| Bracelet, links and clasp                   | To complete                | To complete |
| Requested function demonstrations           | To complete                | To complete |
| Timing recording and settings               | To complete                | To complete |
| Separately requested test or identification | To complete                | To complete |

Use **observed**, **seller-reported**, **test-supported** or **unresolved** beside a finding when its basis could otherwise be unclear. The [source-checking method](/rwi-docs/how-to-check-watch-claims-and-sources.md) explains those labels. The [QC checklist](/rwi-docs/replica-watch-qc-checklist.md) explains the inspection sequence.

## A completed clarification example

This row is fictional and demonstrates the level of detail to record.

| Check        | Finding and file reference                                        | Next action                                                    |
| ------------ | ----------------------------------------------------------------- | -------------------------------------------------------------- |
| Date display | Unresolved: the date appears displaced in angled image example-03 | Request a straight-on image and two additional displayed dates |

When the answer arrives, add the new file reference and the revised conclusion. Retain the earlier observation so you can follow how the decision changed.

## Final decision

* Decision: approve the identified unit / request clarification / request a correction or replacement.
* Decision date and exact QC set: to complete.
* Remaining conditions or unresolved points: to complete.
* Seller confirmation: to complete.
* Action required if the proposed unit changes: to complete.

Suggested approval wording: “I approve the configuration and unit shown in \[QC set reference], based on the answers recorded on \[date]. Please confirm if anything changes before dispatch.”

## Dispatch and delivery follow-up

* Dispatch confirmation and date: to complete.
* Carrier acceptance event and date: to complete.
* Received configuration checked against the order: to complete.
* Any discrepancy, supporting file and contact date: to complete.
* Seller's response and next action: to complete.

The completed record documents what was agreed and reviewed. Keep it available for the seller conversation after delivery.


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